These are at a glance the mechanics of a tryout at our club which are covered in our tryouts meeting, which is held a week or two before tryouts.
1. YOUR TABLE MANAGER
You will have a Player Check-In Table Manager to set a table and check in your players before tryouts start. You can read here what the Player Check-In Table Manager will be doing with your team.
2. YOUR DOCUMENTS
You will be given a coach’s binder at your tryouts meeting containing 3 types of documents:
(A) Player Eval Forms (also includes a tryout training plan)
(B) Player Acceptance Letters &
(C) Player “Further Eval Needed” / “Rec Program Recommendation” Letters.
You will also get a Parents Tryout Handout, FYI.
Please get familiar with these documents before hand, if you did not attend our meeting.
3. SETTING UP YOUR FIELD
A field map will be provided to you at our prep meeting or before tryouts so you know where to set up your goals etc. Please make sure your field is all set up 5 minutes before the start of teh tryout so you can go to the main tent where a member of our staff will be calling everybody to direct them to their fields with coaches. See right below.
4. PLAYER/PARENTS GATHERING TO GO TO YOUR FIELD
A tryout manager (not a table checking manager) for each tryout site will gather all players, parents and coaches at the beginning of tryouts to greet them, briefly discuss tryouts & direct players to their corresponding field with their coaches.
5. RECEIVING CHECK-IN SHEETS WITH PLAYERS INFO FROM YOUR MANAGER
Your team manager will have another binder, the Manager’s Binder, which contains the player check in sheets and he or she will give you these check-in sheets with the info of the attending players and their pinnie number and color towards the beginning of the tryout session, so you know who is who.
Note: After the first day of tryouts, coaches should return their player check-in sheets to their table managers so they can write down the info for new players who may attend the next day. Coaches should take a pic of the checkin-sheet before doing so.
6. TRYOUT SESSION
Again, the Player Eval Form included in your coaches folder includes a recommended progression for your tryout. If you are an experienced coach, please feel free to design your own tryout.
7. PREPARATION OF THE ACCEPTANCE LETTERS
Before the tryout finishes, while kids are playing your large sided scrimmage, we recommend you start preparing the acceptance letters and the other letter (further eval needed or recommendation to join our rec program) as applicable. Towards the end of the session, when you end your tryout, make sure no player leaves without either letter. See details below.
8. OFFERING SPOTS AND REGISTRATION
Coaches will call players one by one individually and hand them letters after their sessions as follows:
- Players who made a team. The “Acceptance” Letter instructs them to register online, after they are offered a spot, on Monday, Tuesday, or at the latest on Wednesday to secure their spot. Spots are released on Wednesday, at 11:00PM.
For new players, you need to let them know at that time what player jersey numbers are available so they have it when ordering uniforms online.
- Other players. Hand the second letter to him or her. This letter has two options: “Further Evaluation Needed” or “Recommended to our REC program (for U9-U15 players)”
9. RETURN CHECKING SHEET TO YOUR TABLE MANAGER
After the first day of tryouts, coaches should return their check-in sheets to their table managers so they can write down the info for new players who may attend the next day. Coaches should take a pic of the checkin-sheet before doing so.
10. FOLLOW UP WITH YOUR PLAYERS
It is crucial you follow up with your accepted players (returning or new) the day after tryout so you reinforce to them to register by Wednesday of the week of tryouts or you will release their spot to other players in your wait list.
Our club registrar will give you an update on Thursday of who has registered so far.
Neither coaches, the office or parents want this team formation process lingering weeks after the tryouts.
Vamos! 1, 2 y 3 Real!